on the day wedding coordinators

Explore the best on-the-day wedding coordinators in Cape Town and the Western Cape. Here is our selection of the top on-the-day wedding coordinators, recommended by wedding professionals and real couples. Click on the Request Quotes button below to request a quote from all listed here, or contact them individually.

We are Cape Town wedding planners with of 15 years experience within the wedding and event industry. We offer anan On the Day Coordination Option for the bride who only needs assistance on the wedding day. We ensure that your highest expectations are met and that the wedding day is executed flawlessly.
Our On the Day Package includes a meeting at the venue with you and/or the suppliers prior to the wedding, complete set up and management of suppliers on the day, and coordination until the last formalities are over. If required we will also create a timeline and floor plan prior to the wedding day and distribute it to all the service providers.
We would love to have a virtual meeting with you to discuss your plans and how we can help you execute your celebration. Click here to see more.

Niki and Madri, it has been a real pleasure working with both of you… your little touches of checking on me and being a split second away from rescuing any and every situation made you both a fabulous team! Thank you for making our wedding day so extra special! We just wanted to let you know that all the running around, the solicited opinions, the intent to make it a memorable series of moments has not gone unnoticed and we are truly grateful to all of you for being an excellent team. – Meghna & Andrew

Kean Concepts is a contemporary and intentional full-service event planning company for the modern client. Using inspiration from you, we help curate your own unique elevated event with a focus on turning your celebration into a chic immersive experience for you and your guests. With a creative, collaborate partnership we tailor a statement event as an expression of our client by creating a signature one-of-a-kind celebration. Each event is treated as if it were our own and attention is paid to the smallest of details, while building your event narrative. We aim to streamline the process so you can get to the fun part. With an approachable candid nature and complete transparency at every step of the planning and event process, your experience will be effortless. Dream. Plan. Create memories. Click here to read more.

It was perfect. Janice, you were outstanding, thank you. Thank you, you delivered exceptional service.
If I could do my wedding day over, I would want you by my side again. You are exceptional, thank you. – N&P

LeFox is a Bespoke Luxury Weddings & Events company specializing in creating unique and elegant experiences ensuring a memorable wedding and events.

LeFox creator and founder Elzahn Stuart-Fox have over five years of experience coordinating and executing luxury weddings for local and international clients from all over the world. Her passion for all things weddings were established by her experience at the beautiful Vrede en Lust Wine Estate as their Senior Weddings and Functions Coordinator planning weddings and events, from small intimate gatherings to large lavish affairs. LeFox have established relationships with South Africa’s top industry suppliers, ensuring our clients will receive the best services and that their unique vision comes to life. We offers custom packages to execute personalized & innovative events, each one designed to suit our clients needs & reflect their unique style. We assist in visualizing and conceptualizing their dream wedding or event, all the way keeping the planning process stress free and seamless from start to finish.

As event planners, we can take on the execution of any event, consult on the styling and design, manage all logistics on the day and help you successfully manage your ideas and budget. Your celebration will be a memorable, magical experience, perfectly planned and beautiful executed. Let me plan, design and manage your celebration.

Planning a wedding from Dubai was never going to be easy but we were so lucky to have Elzahn as our wedding co-ordinator. She made the process leading up to our day so effortless, thanks to her organisational skills. As for the day itself, we loved being able to enjoy the morning with our bridal party, while Elzahn took care of all the nitty gritty. It is a day we will never forget. – Michaela & Warren

I’m Melissa, the owner & principal wedding planner of MC Events. I love being able to share in the love of two individuals & feel blessed to get to work with such wonderful people each day! Based in the southern suburbs, I’ve been planning weddings for a long period of time. There isn’t a day that goes by that I don’t have my planner in-hand & weddings on the brain.

The service can include everything from planning, styling, and coordinating for those who desire complete management of their big day. From the invitations to your getaway car, we put together an elite team of professionals to make sure everything is exactly how YOU want it. With unlimited face-to-face meetings & phone calls, we help you select all vendors, discuss & manage a budget, and assist with styling the wedding of your dreams. Your coordinator will also handle communication between the venue, caterer, DJ, photographer, and the couples’ parents to ease any unwanted anxiety as all the details come together.

For couples who have already planned out their wedding, our trained and experienced wedding coordinators are available to make sure your plans get facilitated without a hitch! About 8 weeks prior to your wedding, your coordinator will begin familiarizing themself with your wedding plans. Normally, 1-2 meetings are needed to go over your itinerary and last-min- ute details. On the wedding day, we ensure that your plans are carried out smoothly and discreetly handle any problems that may arise.

Thank you so much Melissa You guys are all amazing, kind, professional, attentive, on point answering back to emails, calls, changes and concerns. You all made my wedding beautiful and more than what I expected! Thank you to all the vendors as well! You guys are incredible! Thank you so much and God bless you all! – Cynthia 

Nestled within the captivating landscapes of Cape Town, South Africa, AR Events specializes in meticulously curating exquisite high-end bespoke weddings and private events. Our journey commenced in the year 2022, driven by an unwavering passion for meticulously orchestrating gatherings that go beyond the ordinary, forging deep and meaningful connections.

In my role as an artist, planner, and coordinator, I harness the full extent of my creative prowess to encapsulate your unique love story and transform it into a tangible, enchanting affair. Our approach encompasses both the professional and personal spheres, allowing us to adeptly navigate any scenario that may arise.

At AR Events, we have a preference for working with a select group of suppliers who consistently demonstrate excellence in their respective fields. Each of these suppliers possesses exceptional skill and expertise, and their track records are brimming with references that attest to their incredible work. We hold the utmost confidence in their abilities and believe that their contributions elevate the events we curate to unparalleled levels of quality and sophistication. Click here to see more.


trunk events

The Trunk Events seed was planted 7 years ago and has flourished into a well-recognized and respected brand. Tracy is the owner and founder of Trunk Events. Having been in the fashion industry for almost 20 years, Tracy’s eye for styling & detail has been a great asset to the company. Trunk Events offers full wedding or event planning, on-the-day coordination as well as decor set-up and styling. We pride ourselves in building a relationship with our couples and go along on this amazing journey leading up to their special day.

From planning and conceptualisation of the design and style of your function; right through to the very necessary number crunching to keep within budget, Tracy and her team offer an extremely hands-on service at all of their events. Click here to see more.

Tracy, Kim, Monique and team provided stellar service for decor, styling and on the day coordination for our wedding at Groenrivier Function Centre. Our selected package at Groenrivier included Trunk Events for on the day coordination and it was only as we began the process of putting the wedding together that we realised we needed additional services from Trunk Events, absolute experts in the field! From knowing who’s who in the business, giving advice and providing an array of different service providers to choose from (not to mention liaising with the service providers we had contracted ourselves) the day went off fabulously and was thoroughly enjoyed by all! The styling was stunning, Kim was cool, calm and collected and made sure everything went perfectly on the day. In all dealings with the Trunk events team the professionalism, passion and genuine caring shone through. Thank you for making our day so special. – Margaret Botha


Top 10 On-the-Day Wedding Coordinators in Cape Town

  • Kean Concepts
  • Le Fox
  • Trunk Events
  • The Event Planners
  • MC Events
  • AR Events
  • Boutique Styling
  • Brides Sidekick
  • Charm and Perfection
  • Me the Planner


Our tips: Book your on-the-day wedding coordinator

If you are planning your wedding, we can’t stress the importance of booking the services of an on-the-day wedding coordinator enough. We believe a coordinator is not a luxury or an unnecessary expense as many couples like to believe. You receive so much value, expertise and a professional that will take care of your wedding day, without you having to worry or stress about anything!

Depending on your needs and of course your budget, you can make use of a coordinator who only oversees certain tasks. An on-the-day coordinator to make your day go smoothly or a planner that is there, helping you from start to finish, guiding your choices to make your budget work for you.

Besides your budget, it’s important to keep in mind that you need a coordinator whose personality suits you as a couple, one who understands your style and importantly a planner with experience that you can rely on. On the day wedding coordinators usually have more than one package option, depending on the size and duration of the wedding celebrations.

Here are a few questions to answer to help your planner choose the best package for your wedding day:

• What is your wedding date and have you chosen a venue?
• What is the size of your wedding? How many guests?
• Will your wedding run over a few days or just one day?
• Who are the suppliers you have booked?


Western Cape On the Day Planning Quotes

Request quotes from all the Top On the Day Wedding Planners in the Western Cape.

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